Human Resources Privacy Notice
This Privacy Notice describes how Oaklands Health Centre collect and use personal information about you during and after your working relationship with us.
We are required by law to provide you with the following information about how we handle your information. The full range of Privacy Notices can be found in Docman/Documents
Data Controller contact details
Oaklands Health Centre
Kent CT21 6BD
Tel: 01303 235300
Purpose of the processing
Reasons for processing your personal data include:
A list of Practice processing activities can be found here
Information we collect and use
Information about your family
Special Category Data
Lawful basis for processing
Article 6(1)(b)…‘necessary for the performance of a contract with employee’
Article 6(1)(c)…’necessary for compliance with a legal obligation’
Article 6(1)(f)…’in the Practice’s legitimate interests, which are not outweighed by the fundamental rights and freedoms of the data subject’
Article 9(2)(b) Employment, social security, and social protection
Article 9(2)(g) Reasons of substantial public interest
Schedule 1, Part 1(1) Data Protection Act 2018 - Necessary for the purposes of performing or exercising obligations or rights which are imposed or conferred by law on the controller or the Data Subject in connection with employment, social security, or social protection.
Schedule 1, Part 2(8) Data Protection Act 2018 - necessary for the purposes of identifying or keeping under review the existence or absence of equality of opportunity or treatment between groups of people specified in relation to that category with a view to enabling such equality to be promoted or maintained
Schedule 1, Part 2(14) Data Protection Act - is necessary for the purposes of preventing fraud or a particular kind of fraud
Recipient or categories of recipients of the processed data
Professional Bodies (ie GMC, RCN, etc.)
Payroll Provider – processed in house using IRIS GP Payroll software,
Pension Provider – NHS Pensions and NEST Pensions
HM Revenue and Customs
Police & Judicial Services
Oaklands Health Centre as lead for shared Folkestone, Hythe and Rural PCN
If there is an incident claim Hempsons, Solicitors
Disclosure and Barring Service (DBS)
Your previous or prospective employer
The Practice may also receive information about you from these organisations.
Right of access
Subject to certain conditions, you are entitled to have access to your personal data (this is more commonly known as submitting a “data subject access request”).
Rights in relation to inaccurate personal or incomplete data
You may challenge the accuracy or completeness of your personal data and have it corrected or completed, as applicable.
Rights to object to or restrict our data processing
Subject to certain conditions, you have the right to object to or ask us to restrict the processing of your personal data.
This right applies where our processing of your personal data is necessary for our legitimate interests. You can also object to our processing of your personal data for direct marketing purposes.
Right to erasure
Subject to certain conditions, you are entitled to have your personal data erased (also known as the “right to be forgotten”), e.g. where your personal data is no longer needed for the purposes it was collected for, or where the relevant processing is unlawful.
We may not be able to erase your personal data, if for example, we need it to (i) comply with a legal obligation, or (ii) exercise or defend legal claims.
How to exercise your rights
To exercise your rights, please contact : firstname.lastname@example.org
Your personnel records are kept in compliance with law and national guidance. Details on how long records are kept are set out in the NHS England, Record Management Code of Practice 2021.
Right to complain
If you are unhappy with how your personal data is processed, you have the right to complain to the Information Commissioners Office (ICO). Their helpline number is 0303 123 1113.
We would, however, appreciate the opportunity to deal with your concerns before you approach the ICO so please do contact us email@example.com in the first instance.
Data Protection Officer contact details
Pam Ashe, GP Data Protection Officer
NHS Kent and Medway
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